Specialist - Administration & Office Operations

Who We Are

NEXT Ventures is where ambition takes shape and momentum becomes movement. As a global platform revolutionising access to performance-based capital, we empower the world’s most driven individuals to rise. Through our flagship brand, FundedNext, we empower dreamers to become doers, and potential to turn into performance. With 500+ driven minds across five countries, we power a global rhythm—220,000+ daily users from 170+ nations, each chasing greatness in their own way.

Your Role in Our Mission

As Specialist – Administration & Office Operations, you will play a vital role in building and managing a seamless office environment for our Malaysia operations. Your work will ensure that our facilities, procurement, and office infrastructure support our employees’ productivity and well-being while enabling our regional growth initiatives. You will be instrumental in overseeing administrative processes, vendor relationships, office fit-outs, and operational excellence aligned with NEXT Ventures’ global standards.

How You’ll Make an Impact

Office Administration & Facility Management

• Manage daily administrative operations to ensure a safe, secure, and efficient office environment.

• Supervise office setup, interior fit-outs, renovation, and construction projects.

• Coordinate with vendors, contractors, and building authorities for seamless facility operations.

Procurement & Vendor Management

• Oversee procurement activities, including vendor sourcing, negotiation, and inventory control.

• Track payments, reconcile petty cash, and ensure accurate documentation of purchases.

• Support basic IT procurement and liaise with IT vendors for office tech needs.

Logistics, Compliance & Reporting

• Handle travel logistics, visa processing, and guest arrangements for international employees.

• Maintain fixed asset inventory and generate operational reports for management.

• Support internal audits, compliance initiatives, and regulatory standards adherence.

Collaboration & Cross-Functional Support

• Collaborate with teams across departments to support local and regional expansion.

• Assist in planning and executing office events, gifting, and hospitality.

What You Bring

• Bachelor’s degree in Business Administration, Supply Chain Management, Operations, or a related field.

• 5 years of experience in administration, office operations, procurement, or facilities management.

• Experience managing office renovation or fit-out projects is strongly preferred.

• Strong negotiation, budgeting, and vendor management skills.

• Proficiency in Google Workspace (Docs, Sheets, Gmail, etc.).

• Excellent organizational, multitasking, and time-management abilities.

• Strong interpersonal and communication skills with integrity and a team-first mindset.

• Demonstrated leadership, sense of ownership, accountability, and attention to detail.

• Strong planning, coordination, and decision-making skills.

• Eagerness to learn and grow within a fast-paced environment.

Your X-Factor

• Sees solutions and opportunities where others see operational challenges.

• A helping mindset to support colleagues and teams beyond core duties.

• Thrives on creating operational excellence in new and evolving environments.

• Anticipates needs and acts proactively, staying ahead of potential issues before they arise.

Why Join NEXT

At NEXT Ventures, we believe the right talent fuels breakthrough innovation. If you’re driven to connect great minds with big ideas and want to shape the future of fintech, we’d love to meet you. Join our team of bold thinkers where technology meets transformation.

Apply now and be part of our journey — the future is calling, and it starts with you.